Resume Cover Letter For Medical Transcriptionist

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Medical Transcriptionist Cover Letter

A medical transcriptionist cover letter should convey your wish to work with the organization as well as display your abilities as a medical transcriptionist. A Medical Transcriptionist is a person who converts patient information which is stored in the form of voice recorded reports into a text document.

Medical Transcriptionists use various tools to help them with the process of data conversion. They could be employed by a hospital or a healthcare facility and either work at the hospital itself or work from home. Traditionally, doctors and physicians would record the reports in magnetic tapes or disks. However, with the advent of modern technology, most doctors now prefer using digital voice files for faster transfer of data with the medical transcriptionists. Individuals need to complete a certificate program or diploma in medical transcription in order to pursue a career in this line of work. Along with good typing skills, they also need to possess good hearing, comprehension and language skills.

Most organizations ask the candidates who are applying for the job to submit their resume along with a cover letter that tells the hiring manager why you want to work as a medical transcriptionist. A well written cover letter can help you in expressing that you are the right person for the job. Check out the following guidelines on how to write a good medical transcriptionist cover letter.

Guidelines on writing a Medical Transcriptionist cover letter:

  • A medical transcriptionist's cover letter is similar to cover letters for other professions. You should make use of professional language throughout the entire letter.
  • Keep the letter short and make sure that it does not exceed one page. Hiring managers have to go through a number of cover letters and resumes daily and a long letter with redundant information will have a negative impact on your chances of getting an interview call.
  • Make sure that your contact details as well as that of the receiver are left aligned on the letter as this brings a sense of uniformity to the letter.
  • Mention how you got to know about the job opening in the first paragraph. Also state your wish to apply for the position.
  • Speak about your prior work as a medical transcriptionist and the specific job functions that you carried out. Also mention any certificate courses that you possess in this field.
  • In the last paragraph, mention the documents that you have attached along with the letter and let the hiring manager know that you are interested in getting an interview call for the job. Thank the reader for their time and consideration in the matter.

Sample of Medical Transcriptionist Cover Letter

Mitchell S. Wilkins
2299 Norman Street
Los Angeles, CA 90063
Phone: 323-260-5008
Email ID:

January 12, 2012

Michael C. Harvey
Hiring Manager
Phoenix Hospital
228 Elkview Drive
San Jose, CA 95106

Dear Mr. Harvey,

I came across your job opening for a Medical Transcriptionist's position on the official website of your hospital. I possess the necessary qualifications and would like to apply for this job position at your renowned hospital.

I have four years of experience in the field of medical transcription and am a Certified Medical Transcriptionist with a certificate diploma in medical transcription. I have good knowledge about many medical related terminologies and jargon which help me with my work. I also possess excellent typing, grammar and comprehension skills which have played an important part in my past work as a medical transcriptionist.

I have attached my resume along with this letter for your reference. Please feel free to contact me on the details provided above in case you want to schedule an interview of have any further queries for me. Thank you for your time and consideration.

Yours sincerely,

Mitchell S. Wilkins



As seen in the above sample, a medical transcriptionist's cover letter should contain brief and accurate information about your job profile and should be presented in a manner, which will create a good impression on the hiring manager.

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Your chosen career field in Medical Transcription/Healthcare Documentation is unique in that much of the MT/HDS population works from home in a virtual environment. For that reason, the cover letter and resume that you construct invariably create the impression, and it could be your only chance to engage a prospective employer! It is critical that you make an outstanding first impression that will urge an employer to take a closer look.

As a new graduate, you will want to take advantage of this first impression by creating a captivating cover letter and supporting resume.

Tips for writing your cover letter

Let’s begin with the cover letter. The primary purpose of your cover letter is to compliment, but not duplicate, your resume. Below are a few tips for writing a strong cover letter that will make your job application stand out:

Customize. Adding a personal touch can be as simple as customizing the cover letter to a specific employer. Always avoid using a template cover letter.

Actively sell your strengths. How will you meet the employer’s immediate needs?

Keep it simple. Remember that the cover letter is a gateway to the resume. If the hiring manager has to read a book before opening the resume, chances are you will not get a second look.

Avoid stuff and pretentious language. Some examples include:

  • Confirm receipt
  • Put forth
  • If you deem it appropriate
  • Per our conversation
  • Pursuant to our discussion
  • My qualifications brief is attached so that you may ascertain the appropriateness of my credentials.

First Paragraph

The objective of the first paragraph is to get the reader’s attention.

Example: Your recent advertisement for acute care medical transcription/healthcare documentation specialist caught my eye on MT/HDS jobs since my experience in _____ and ____ is compatible with your requirements.

Second Paragraph

The second paragraph should outline qualifications for the position and focus on the most relevant aspects of your background. The best cover letters also include examples of accomplishments and quantifiable results.

Example: My background includes 15 years in sales management with accomplishments in staff development, training, and customer service. I am a skilled team builder and have consistently met or exceeded sales goals in each position held:

  • Opened and developed territory for X company.
  • Set up 10 accounts for Y company.
  • Generated sales increases of 30%

Closing Paragraph

  • Request a meeting or personal interview.
  • Mention that you will contact them to schedule a meeting.
  • Explain how you can be reached.
  • Thank them for taking the time to consider your application.

Example: Please examine my enclosed resume for further skills that I have to offer. I look forward to speaking with you further about my qualifications and how I can be a part of your company. Please contact me to schedule a meeting: ___ or ___. Thank you for your time.

Remember, a cover letter is useless if it…

  • Is poorly written with poor grammar.
  • Contains misspelled words or typographical errors.
  • Is boring to read.
  • Contains sexist or discriminatory statements.
  • Fails to address the needs of the company.

Finally, if there is a reason why your employer should not be contacted, do not write that in a cover letter. This sends up a red flag. You will have the opportunity to discuss any concerns during an interview.

The resume, on the other hand, is a tool with one purpose: To win an interview! Think of your resume as an advertisement. The biggest mistake that one can make in resume writing is to think of the resume as a history of your past, a personal statement, or a tool for self-expression. We will cover how to properly build a resume in future blog posts.

Apply with confidence

The practicum portion of your Medical Transcription/Healthcare Documentation course will require you to build a professional cover letter and resume for your practicum employer, and your instructors will provide you with valuable feedback and input. With CanScribe’s lifetime Job Placement Assistance you can count on resume and cover letter feedback on any of your future MT/HDS endeavours.


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